People Operations Coordinator, Onboarding

Key Responsibilities

• Facilitate in-person onboarding for New York–based new hire cohorts — run orientation and make sure every new hire feels welcomed and ready from day one.
• Own onboarding logistics end-to-end: coordinate administrative filing and manage orientation schedules, decks, and calendar invites.
• Process new hires accurately across our systems (Workday and related tools), with a clear eye on downstream impact to Payroll, Benefits, and IT.
• Support pre-employment and compliance processes, including background checks, right-to-work verification, and required document collection and filing across our global regions.
• Support the creation and maintenance onboarding materials — orientation slides, onboarding guides, and internal documentation — keeping content accurate as the program evolves.

Key Requirements

• 1–3+ years in HR, People Operations, onboarding, event management, or a related operations or coordination role.
• Experience with an HRIS (Workday strongly preferred); familiarity with onboarding workflows a plus.
• High attention to detail and strong follow-through — you catch your own errors and close loops without being reminded.
• Flexibility and composure in a fast-paced, ambiguous environment — you adjust quickly when priorities shift and manage multiple competing tasks without dropping the ball.
• Strong communication and facilitation skills — you keep new hires informed, flag issues proactively, and can confidently own a room in front of a large cohort.