Help AI Help You - Built By People

AI doesn't make HR less human. Low-skill use does. Built by People gives AI better material to work from, so you can move from useful source material to a useful workplace artifact faster.

This guide walks through one small button on Built by People — the Use with AI menu — and shows how to turn an article you just read into something you can actually use at work: a manager one-pager, a leadership summary, a draft policy note. No technical background required.

Where to find it

Look up. Just under the title of this guide, you'll see a button labeled Use with AI. That same button sits at the top of every guide, news article, and webinar on Built by People. Click it and a small menu drops down with a few options for how to copy the page.

Go ahead and try it on this page right now. Whatever you pick will land on your clipboard, ready to paste into ChatGPT, Claude, Gemini, or whatever AI tool your team already uses.

The menu changes based on the page you're reading.

A compliance-heavy guide might offer a leadership summary. A webinar might offer takeaways for a team discussion. A future job post could help you pull out role requirements or draft a sharper application note. The options should match the work someone is likely trying to do next.

That's the point of the menu. It doesn't ask AI to invent from scratch. It gives the tool source material and a clear job.

Choose the right option

Option	Use it when	What you get
Copy full article for AI	You want to ask your own question or keep the full source handy.	A clean version of the page with title, source, headings, and context.
Summarize for leadership	You need a fast executive readout.	A tighter summary focused on stakes, risk, and next steps.
Page-specific actions	The page has an obvious work output you'd reach for.	Examples: on a webinar, 'Pull discussion questions for my team.' On a compliance guide, 'Draft an implementation checklist.' On a job post, 'Outline an interview intake brief.'

Why the copied text looks a little strange

When you pick Copy full article for AI, what lands on your clipboard may look more structured than normal webpage text — with # and ## symbols in front of headings, dashes for bullets, and a source URL up top. That's intentional. It's a format called structured text that marks headings, lists, links, and source notes in a way AI tools can read cleanly.

Don't worry: you won't see those symbols in the AI's response. It reads them as structure (heading vs. body, source vs. quote) and uses that to keep things in order. A heading stays a heading. A source stays attached. A key point doesn't get flattened into the rest of the paragraph.

Messy copy

Reversal tactics for internal comms Internal communications fall apart when they sound like TSA announcements... Lead with what is encouraged then add the boundary that keeps it fair...

Structured copy

# Reversal Tactics for Internal Comms

Source URL: builtbypeople.com/guides/counter-intuitive-internal-comms-2026-03-14

## Reversal 1: From Policy Wall to Open Door

Lead with what is encouraged, then add the boundary that keeps it fair.

Clean input gets cleaner output. The formatting isn't decoration. It's a map.

How to use it well

A better workflow

Step	What to do	Why it works
1. Pick the outcome	Decide whether you need context, a summary, a checklist, or a draft.	The tool performs better when the job is specific.
2. Copy from BBP	Use the menu option that matches the page and the work ahead.	The source stays attached, so the answer has something solid under it.
3. Paste into your AI tool	Use ChatGPT, Claude, Gemini, or whatever your team already trusts.	The structure gives the tool clear material to work from.
4. Ask one sharper follow-up	Tell it what to cut, who the audience is, or what decision the output needs to support.	Good AI work usually takes one more turn.
5. Add company context	Bring in your audience, tone, team size, and constraints — generic stuff like 'we're a 200-person team that uses Slack.' Skip employee names, salaries, or anything sensitive.	That's the part only your team knows. Keep it general so the draft fits your world without putting private data into a public tool.

Walk-through: turning a BBP article into a manager talking-point doc

Say you just read Reversal Tactics for Internal Comms and want to give your people managers a one-pager they can actually use. Here's the full path, click by click.

Step 1 — Open the article. Head to the Reversal Tactics page. The Use with AI button is right under the title.

Step 2 — Click the button and pick an option. For this job, choose Copy full article for AI. You want the whole piece, including the before/after examples.

Step 3 — Paste into your AI tool. Open ChatGPT, Claude, or Gemini. Paste. You'll see those # and ## symbols and the source URL we mentioned earlier — that's the structure working. The AI reads it as a map of the article; it won't show those symbols in its reply.

Step 4 — Ask for the artifact you actually want. Don't say "summarize this." Be specific:

Turn this into a one-page talking-point doc for our people managers.
Three bullets on why policy comms fail, then two short rewrite
examples they can adapt for their own teams.

Step 5 — Sharpen with one follow-up. First drafts are usually close, not done:

Make the examples sound less corporate. Our managers run small
teams and write in plain language.

Step 6 — Edit for your company. Swap in your real policies, your tone, the names of the tools you actually use (Bamboo, Slack, whatever). That last 10% is the part only you can do.

When not to use this

The menu is a shortcut for drafting and thinking, not a stand-in for judgment. A few moments to skip it entirely:

Skip the AI step when...

Situation	Why	Do this instead
The output is a legal, benefits, or compliance decision	AI can summarize a guide, but it can't sign off on what your company should actually do.	Use the article to brief the question, then take it to your legal, broker, or compliance partner.
You're about to paste in employee data	Built by People articles are safe to copy out. Pasting names, salaries, or PII into a public AI tool is a separate question your company has to answer.	Check your company's AI policy before adding any internal data. When in doubt, keep it generic.
You'd be sending the AI draft straight to employees	First drafts sound generic. Employees can tell.	Always rewrite at least one pass in your own voice before it goes out.
The article is the answer on its own	Sometimes a guide is short enough to read and act on. Adding an AI step just adds time.	Read it, take a note, move on.

Edit before you send

Never ship the first draft untouched.

Human review checklist

Check	What good looks like
Facts and numbers	Every claim, date, dollar amount, and source still holds up.
Source context	The link stays attached so readers can trace the idea back to the original material.
Company fit	The draft reflects your team, policy, audience, and decision timeline.
Human voice	Generic phrasing is gone. The note sounds like someone at your company wrote it.
Sensitive claims	Legal, policy, reimbursement, benefits, and compliance points go to the right expert before anyone acts.

Human check: AI can help you prepare the question. It can't carry the responsibility. Check facts, review sensitive claims, and make the final call yourself.

Let AI handle the drag

People teams shouldn't spend their best hours reformatting notes, summarizing articles, or staring at a blank draft. Give that drag to AI so the human work stays with humans: judgment, trust, timing, care, and the hard calls that shape how work feels.